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How to Write Your Legislator
Fundamental "Do's" of Writing Your Legislator
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Specifically ask for support of your position.
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Address your legislator properly.
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Write legibly (handwritten letters are fine if they are readable).
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Be brief, to the point and discuss only one issue in each letter. Try to identify a bill by number and title.
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Know the facts. Do not try to influence anyone before you have a thorough understanding of the issue. If possible, give an example of how legislation will affect you personally.
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Use your own words and your own stationery. If you are writing as an organization, use the organization's stationery.
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Include your address and sign your name legibly. If you have any family, business, or political connection in regard to an issue, explain it.
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Ask the legislator to state his or her position in their reply.
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Ask your legislator their communication preference (telephone, fax, letter, e-mail).
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Write your legislator when they do something of which you approve. Often, legislators hear only from individuals and organizations who are against something. It is refreshing for a legislator to receive something positive instead of something negative all the time.
Fundamental "Don'ts" of Writing Your Legislator
- Do not send a postcard.
- Do not sign and send a form letter.
- Do not begin on a righteous note ("As a citizen and a taxpayer" and/or "As a concerned citizen"). Legislators realize you pay taxes and you are a citizen.
- Do not apologize tor writing and taking their time. If your letter is short and expresses an opinion, they are happy to give it consideration.
- Do not be rude or threatening.
- Do not send a copy of your letter to other legislators; write each one individually.
How to Address Letters
When writing to an Illinois State Senator, State Representative or the Governor:
The Honorable John Doe
State Senator / State Representative / Governor
State House or Stratton Building, Room Number
Springfield, IL 62706
When writing to a U.S. Representative or U.S. Senator:
The Honorable John Doe
U.S. House of Representatives or U.S. Senator
Address
Illinois or Washington, D.C.
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